Process

Tender Board process can be classified into four main sections as follows:

Tender Preparation

  • In general, the advertising for a public tender does not require the Tender Board’s approval; however, a copy of the tender advert is to be sent to the Tender Board for review prior to its issuance in the newspapers. Tendering methods other than public tendering require Tender Board’s approval.
  • Public tender adverts may be available on our website through the following link: Current Public Tenders
  • However, suppliers and contractors should pursue the daily newspapers for advertised tenders.
  • Once the tender is issued, the interested suppliers may purchase the tender documents and obtain the “Bid Submission” Form (TB02) from the respected purchasing authorities.

Bid Submission

  • “Bid Submission” Form (TB02) and envelopes required for bid submission are available through the respective purchasing authority.
  • According to the date specified in the tender advert, bids are submitted at Tender board’s premises from Sunday 7:00 hours to Wednesday 13:30 hours sharp. The days specified are subject to change in case of public holidays.
  • We ensure confidentiality of the received bids and keep the bids sealed in the specified locked boxes until the opening time.
  • Upon submission of bids, the suppliers and contractors required to register in the “Bid Submission Register” held by the Tender Board.

Tender Opening

  • For opening a tender, the purchasing authority shall submit “Request for Opening of Tender Envelopes” (TB01) accompanied by a copy of the advert/invitation and a list of the suppliers and contractors who purchased tender documents.
  • Bid envelopes opening is carried out in the presence of the Tender Board members or Tender Opening Committee, purchasing authority representatives and suppliers and contractors representatives. The results of opening the bid envelopes shall be recorded in the “List of Bid Prices”, which is immediately displayed at Tender Board opening hall and is available for the concerned parties.
  • Once the tender is opened, the Bid Prices are displayed online on our website through the ‘live opening sessions’. Live opening sessions can be accessed through both BTB’s website (www.tenderboard.gov.bh) as well as National portal (www.bahrain.bh).
  • During the live opening sessions, a scrolling text is automatically updated with the opened tenders on the website home page, which can be clicked to get more information about the “List of Bid Prices”. The scrolling text is updated automatically with the last opening session results. i.e. on weekly basis.
  • List of Bid Prices Report is available on the BTB website and can be found at the opening time on the “Live opening” section of the website, which is on the following link: Live Tenders. Furthermore, once the tender is opened it can also be found on the “Opened Tenders” section of the website, which is on the following
    link: Open Bids.
  • The list of bid prices reports of the previous opening sessions are also available in the website and can be found on the same link. However, you need to specify the required opening date.
  • Opened Tenders Lists with bid prices are available on the National Portal under the business section - tender services - opened tenders service.
  • During the tender opening process, the bids shall be verified by the Tender Board/ Tender Opening Committee to ensure that all bids are accompanied by the required documents and accordingly the “Tender Submission” Form (TB02) shall be stamped with the appropriate stamp based on the Tender Board/ Tender Opening Committee decisions. Such stamps include the following:

    Accepted Bid

    Bids are stamped “Accepted” if they conform with the essential requirements of the tender documents including the submission of the required appropriate documents.

    Rejected Bid

    Bids are stamped “Rejected” in the following cases:

    • Initial Bond (1% of the tender value or the amount specified in the tender documents whichever is lower) in the form of valid certified cheque or bank guarantee or insurance policy, is not attached.
    • Bidder’s non qualification
    • Bids not conforming to the essential requirements of the tender documents including the submission of the required appropriate documents and papers

    Suspended Bid

    Bids are stamped “Suspended” in the following cases:

    • Commercial Registration (CR) is not attached or not in line with the nature of the tender
    • Bahranization Certificate is not attached or not in line with the nature of the tender
    • CR or Bahranization Certificate is not valid or does not match each other
  • All the related documents shall be punched prior to announcement of the bidder’s details (name, bids value) through audio and display screen.
  • Request for Opening of Tender Envelopes” Form (TB Form 001) shall be signed by the Tender Board / Tender Opening Committee and all tender documents shall be forwarded to the concerned PA for evaluation and recommendation.
  • List of Bid Prices” shall be printed and displayed on the Notice Board and copies are available to the concerned parties.
  • Tender Opening takes place on every Thursday except public holidays.

Tender Evaluation & Award

  • All the received and opened bid documents shall be forwarded to the concerned PA.
  • All submitted bids for the tender, except those rejected, shall be evaluated technically and financially by the concerned PA or any other authority assigned by the Tender Board.
  • Tender shall be recommended for award by the evaluation authority to the bidder who offers the best terms and lowest price after standardizing the basis and criteria of comparison between the bids.
  • Upon receipt of the tender evaluation report and award recommendation, the Tender Board shall verify and issue an award decision or any other appropriate course of action to the concerned PA.
  • Monthly awarded tenders report is available on the following:
    • The official gazette.
    • The Tender Board’s website at the (awarded tenders section) and can be found on the following link: Awarded Tenders
    • The National Portal under the (business section, tender services, Tender Awards service) and can be found on the following link: www.bahrain.bh.