Tender Details

Supplying New Cloud IP Telephony Solution for (24) Months including Telecommunication Usage for (12) Months.

Tender Number: 825/2023/BTB (UPDA/2023/7)

PA Ref Number: UPDA/2023/7

Tender Description

The purpose of this tender is to select a suitable Vendor to provide the Urban Planning and Development Authority (UPDA) with New Cloud IP Telephony Solution for (24) months including warranty and support, in addition to Telecommunication Usage for (12) months.The project includes the migration of the current UPDA MSN Range (500 users Extensions, Hotline Number) configured currently in on-prem CISCO PBX System shared with Ministry of Municipalities Affair and Agriculture to the New Cloud IP Telephony Solution.

Issued by
Urban Planning and Development Authority
Internal/External
External
Invitation Method
Public (LOCAL GCC)
Initial Bond
BD 500
Bid Validity / Initial Bond Validity Period (Days)
90 days
Tender Fees
BD 15
Contract Duration
2 Year
Is Alternate Bid Allowed
No
Publish Date
Thursday, 09 November 2023
Purchase Before
Monday, 20 November 2023
Closing Date
Wednesday, 29 November 2023
Opening Date
Thursday, 30 November 2023

Additional Notes

The points listed below are considered mandatory, where the vendor must achieve to be eligible for financial and technical evaluation. In case the vendors did not achieve any of the following points, their tender proposal will be eliminated without evaluation (Partial Award Not Acceptable):

•The Vendor must be preferred Partner for the proposed Solution and Devices (Appendix A, Table-1). The official Partner certificate must be submitted with the tender document.

•The Vendor must cover 100% of the listed Services & Devices and the quantity (Appendix A, Table-1).

•The Vendor must provide Services and Devices identical or equal to the specifications mentioned in (Appendix A, Table-1). (Complies with the needed specifications requirement, such as: Dedicated MPLS Connectivity with failover, Avaya Telephone Devices (or Equivalent Brand and Model), Number of UC Users, SIP/CSIP Channels, SSL Certificates,…etc) .

•The Vendor must accept to perform all the required Services Configuration Requirements mentioned in (Appendix A, Table-2).

•The Vendor must fill all the pricing details required mentioned in (3.2.2.5) and (Appendix A).

 

NOTE:  The Vendor can submit multilabel options with identical or higher specifications of the listed Services and Devices (Appendix A, Table-1). Site Survey is allowed upon request (Before Tender Closing Date).

,

تعتبر النقاط الواردة أدناه إلزامية، حيث يجب على المورد تحقيقها ليكون مؤهلاً للتقييم المالي والفني. في حالة عدم قيام الموردين بتحقيق أي مما يلي، سيتم إلغاء عرض العطاء الخاص بهم دون تقييم (الترسية الجزئية غير مقبولة):

• يجب أن يكون المورد هو الشريك المفضل لنوع النظام والأجهزة المطلوبة (الملحق أ-الجدول رقم1). يجب تقديم شهادة الشراكة الرسمية مع وثيقة المناقصة.

• يجب أن يغطي المورد 100٪ من الخدمات والأجهزة المدرجة والكمية المطلوبة (الملحق أ-الجدول رقم1).

• يجب على المورد توفير خدمات وأجهزة ذات مواصفات مطابقة أو مساوية للمواصفات المذكورة في (الملحق أ-الجدول رقم1). (يتوافق مع متطلبات المواصفات المطلوبة، مثل: اتصال MPLS مخصص مع تجاوز الفشل، وأجهزة هاتف Avaya (أو العلامة التجارية والطراز المكافئ لها)، وعدد مستخدمي (UC)، وقنوات (SIP/CSIP)، وشهادات (SSL)، ... إلخ).

• يجب على المورد قبول تنفيذ جميع متطلبات إعدادت الخدمات المطلوبة المذكورة في (الملحق أ-الجدول رقم2).

• يجب على المورد ملى جميع تفاصيل الأسعار المطلوبة المذكورة في (3.2.2.5) و (الملحق أ).

ملاحظة: يمكن للمورد تقديم خيارات متعددة بشرط الالتزام بمواصفات مطابقة أو أعلى للخدمات والأجهزة المدرجة (الملحق أ، الجدول-1). كما يُسمح بزيارة ميدانية للموقع عند الطلب (قبل موعد تاريخ إغلاق المناقصة).


How to Participate?

  • Those who are capable and wish to participate in the above tender have to purchase the Tender Documents online through the Bahrain Tender Board’s portal https://etendering.tenderboard.gov.bh starting from Thursday, 09 November 2023
  • Bidders are requested to enclose with their bids the Initial Bond for the amount specified above or at the rate of 1% of the tender value whichever amount is lesser, provided that no initial bonds value shall be less than BD 100/-. (Except for the Two-envelope tenders).
  • For Two-envelope tenders, bidders, are requested to enclose with their bids the Initial Bond for the amount specified above.
  • The initial bond should be in the form of a Certified Cheque, Bank Guarantee, Insurance Policy or Cash (or as specified in the Tender Documents) valid for the duration specified above.
  • The bids deposit place: (As Mentioned in the Tender Documents)
  • This tender is subject to the provisions of the Tender Law issued by the Legislative Decree No. 36 of 2002, its amendments, and its Implementing Regulations issued by the Decree No. 37 of 2002.
  • In addition, these conditions have to be considered:
    • Enclose copy of a valid Commercial Registration Certificate (CR) in line with the tender's subject.
    • Enclose copy of a valid certificate of compliance with the employment percentages for Bahraini manpower (Bahranization Certificate) issued by the Ministry of Labour.
  • This advertisement is considered supplementary to the tender documents. In case of any discrepancy between the Advertisement and the Tender Document, the Tender Document prevails.
  • Small and Medium Enterprises are eligible to obtain 10% preference in the financial evaluation stage, when submitting the "SMEs Classification Certificate" during bidding for this tender. The certificate is awarded by Ministry of Industry Commerce and Tourism to the SMEs and can be obtained when applying on the SMEs Registration System which can be reached via the following link: https://www.moic.gov.bh/en/eServices/sme
  • Vendors who are not registered in the Tender Board's e-tendering system shall be required to register through the below-mentioned link, and for assistance please contact the Tender Board through email helpdesk@tenderboard.gov.bh or call on Tel No. +97317566617.
  • For Registration

Inquiries

For further inquiries please contact on:

Urban Planning and Development Authority